The Santa Cruz County Recorder's Office has birth certificates for events occurring in Santa Cruz County from 1905 to the present. We do not have birth certificates for births that occurred someplace other than Santa Cruz County.

Who can obtain a birth certificate?

California law defines individuals who can obtain an authorized copy of a birth , death, or marriage certificate as:

  • The registrant (person named in the certificate) or a parent, legal guardian, child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.
  • A party entitled to receive the record as a result of court order or an attorney or licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code. (Please include a copy of the court order.)
  • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business. Authorized personnel from a government agency must provide authorization from the government agency and government agency ID.
  • Any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate (Include a copy of the power of attorney or documentation identifying you as executor.)
  • An attorney representing the registrant or the registrant's estate.

What is the difference between an Authorized Copy and an Informational Copy?

An Authorized Copy of a birth certificate is required to obtain a driver’s license, passport, social security card, and other services related to establish an individual’s identity.

Those who are not authorized by law to request a Authorized Copy will receive an Informational Copy. An Informational Copy is marked "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY".

Both an Authorized copy and Informational copy are considered “certified copies”.

How to order:

  • Download and complete the birth certificate application (English, Spanish), then bring it to one of our office locations to sign in the presence of Recorder staff.  Blank applications are also available in our office.
  • If requesting an Authorized Copy you must present valid government-issued photo ID, to document that you are an "authorized individual".

Fees:

  • There is a fee of $32 for each birth certificate.
  • If no record is found based on the information provided in the application, a “Certificate of No Record” will be issued.  Under state law, the Recorder’s Office must retain the non-refundable fee for processing the application.
  • In person payment options include: cash, check, money order, or credit card.

You can place an order online to have a document MAILED to you or PICKED UP in person at our office.

Please note: To obtain a certified/authorized copy (required to establish identity or obtain benefits), verification of your identity is required. You will be asked to upload a government-issued photo ID during the ordering process.

Fees

  • $32 birth certificate
  • $24 death record
  • $21 fetal death record
  • $17 marriage record

When ordering online, the following fees also apply:

  • $4 portal fee per unique document
  • $5 ID verification fee
  • 3.5% service fee when paying by credit card (not collected by the county)

If no record is found based on the information provided in the application, a “Certificate of No Record” will be issued.  Under state law, the Recorder’s Office must retain the non-refundable fee for processing the application.

How to order

Access our Vital Records portal here:
https://santacruzcountyca-web.tylerhost.net/web/

To learn how to request documents online, please watch this video tutorial here:
https://empower.tylertech.com/Vitals-Access-Tutorial.html

How to order:

Download and complete the birth certificate application (English, Spanish). Additional steps may be required, depending on if you want an Authorized Copy or Informational Copy.

Authorized Copy:

You must be an authorized individual. Complete the Sworn Statement on the application and have it notarized. The Certificate of Acknowledgement must be completed by a Notary Public. 

Informational Copy: 

You do not have to be an authorized individual to obtain an information copy of a birth certificate. The Sworn Statement, Certificate of Acknowledgement, and notarization are NOT required.

Mail to:

Send completed application with check or money order to:

Santa Cruz County Recorder’s Office
701 Ocean Street, Room 230
Santa Cruz CA 95060

Fees:

  • $32 for each birth certificate
  • If no record is found based on the information provided in the application, a “Certificate of No Record” will be issued. Under state law, the Recorder’s Office must retain the non-refundable fee for processing the application.
  • Make checks payable to: Santa Cruz County Recorder
  • Do not send cash by mail.

Do I need an appointment?

No, no appointment is necessary. Please see our locations and hours of operation.

What if the person was not born in Santa Cruz County?

  • If born in another county in California, contact that County Recorder’s Office.
  • If born in another state, see “Where to Write for Vital Records” on the Centers for Disease Control and Prevention (CDC) website.

How do I amend a birth certificate?

Our office has no authority to correct, edit, or amend information on a Birth Certificate. All corrections must be done with the California Department of Public Health (CDPH). See the CDPH webpage for correcting or amending vital records. 

Does your office have a Notary?

No, there is no public notary in the Santa Cruz County Recorder’s Office.

How do I get an apostille?

The California Secretary of State provides an Apostille to authenticate California public officials' signatures on documents to be used outside the United States of America.  Request an Apostille :: California Secretary of State